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Managing your billing rates

Settings → Billing rates shows the billing rate for every service your agency is set up to provide, and lets you set your own rate on top of the DCS default when your agency has been authorized a different amount.

Who can do this

Billing rates are practice-manager only. Admins, supervisors, and staff members don't see this screen — service rates are never shown to staff.

What you're looking at​

Services are listed alphabetically, each collapsed by default. A service row shows how many billing components it has, a gold override badge if you've set any custom rates on it, and a quick rate range. Click a service to expand it into a table of its components, where each row shows:

  • the DCS default rate (the catalog rate), and
  • your agency's current rate — tagged DCS default if you haven't changed it, or Agency override (highlighted) if you have.

For per-diem services (like Family Preservation), you'll see two numbers: the base rate plus the additional-per-child amount.

You see the services your agency is set up for

Only the services your agency has been activated for appear here. If a service you expect is missing, your agency hasn't been set up for it yet — contact FCR support and we'll enable it.

Setting a rate override​

  1. Expand the service and find the component.
  2. Click Set override.
  3. Enter the rate (in dollars), an effective-from date, and optionally an effective-until date. Leave "until" blank for an open-ended rate that stays current until you set another one.
  4. Add a note if you like (e.g. the DCS authorization it's based on), then save.

Effective dates — why they matter​

Every override is locked to a date range. Work delivered inside that range bills at that rate — even if you change the rate later. So a service delivered in March still bills at March's rate after you raise the rate in May. This keeps your past billing accurate and defensible. The screen always shows the rate that is in effect today.

Editing or removing an override​

Use Edit to change an existing override's amount or dates, or the ✕ to remove it. Removing an override means future billing for that component falls back to your previous override (if any) or the DCS default. Billing you've already filed keeps the rate it was filed at — removing an override never changes a bill you've already sent to DCS.

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